2011-10-12

BROOKFIELD HERITAGE NEIGHBORHOOD BOARD MEETING

MINUTES, OCTOBER 12, 2011
 
The October board meeting was held at the home of Dawn Parker and was called to order at 6:30 P.M. by board president, Rhoda Wolff. Members present were: Judy Putnam, Sally Lloyd, Susie Engelhart, Carl Lira, Rhoda Wolff, Judy Cunningham, and Dawn Parker.
 
1.  Secretary’s report was given by Judy Cunningham. The minutes from the July 14 board meeting were accepted as read.
 
2.  The Treasurer’s report was given by Sally Lloyd. She reported that as of October 12, 2011, our statement from MSUFCU on September 30 reported a balance in the savings of $1855.14, and in the checking account of $867.07, for a total of $2722.21. There are outstanding checks for various expenses totaling $152.40, leaving us with an actual balance on hand of $2569.81.
 
3.  COMMITTEE REPORTS
 
a.   Communications
We thanked Dawn for composing the newsletter “The Brookfield Occasional” that was distributed throughout the neighborhood before the picnic. 
 
b.  Trees
Susie Engelhart reported that she had received a report from Pat Robinson about the trees since the annual meeting. Pat’s report said that there are two (2) trees on Oakland that need replacing. One was expected, the other was not. The homeowners have said they will replace the trees, but not until the roots die and the stumps are ground down next year.
 
4.  OLD BUSINESS
 
a.  The topic of officer responsibilities came up, and after some discussion, we were reminded that they are written in the by-laws. Also that we will be reviewing the by-laws at the April board meeting.
 
b.  We discussed the picnic and annual meeting, and ways to make it come together more smoothly next year. Some members felt that getting together informally a week to ten days prior to the picnic date might help with last minute details. Sally has a list from previous years that tells how the picnic and planning for it was done, and will email each of us her information. Overall, the board felt that this was one of the best picnics, and that the food was wonderful.
 
5.  NEW BUSINESS
 
a.  Judy Putnam brought up the topic of neighborhood tree replacement types. She wondered if they are hybrids? Since the city is not fond of Silver Maples, she wondered what type do they prefer to replace trees with now. Another question was how many can we replace annually, two to three as in the past? We also talked about who pays for tree replacement, does our treasury, or does the homeowner? We decided to ask Pat Robinson these questions, and ask her to write a paragraph for our next newsletter to answer peoples‘ questions.
 
b.  Carl asked the board whether or not we wanted to keep the Forums on the Brookfield web site. After discussing it, we decided to keep the Forums and open a Facebook.org page, and link comments from the Forum to Facebook. With Dawn’s help, we are now on Facebook.
 
c.  Neighborhood Watch: After discussion, it was moved and seconded to put a notice in the next newsletter and on Facebook to see if there is enough interest in starting and having helpers for a Neighborhood Watch program.
 
d.  Information and e-dues letter: An information letter and dues email will be sent to homes as a way for people to pay annual dues easily by using PAY PAL if they want to, with the hope of reaching more people this way. We will be requesting a reply by November 1. Beyond that date, we will begin to work on a new neighborhood directory, with a completion date of November 15. Thanks to Dawn’s husband for helping set up Pay Pal.
 
e.  Election of officers for the year 2011 - 2012
 
     President - Rhoda Wolff
     Vice - President - Susie Engelhart
     Treasurer - Sally Lloyd
     Secretary - Judy Cunningham
     Communications - Dawn Parker
     Members -at-large:
     David Betts
     Wayne Claycombe
     Carl Lira
     Judy Putnam Gwizdz
 
f.  FUTURE MEETING DATES:
 
JANUARY 18, SALLY LLOYD, 216 OAKLAND 6:30 P.M.
APRIL 18, SUSIE ENGELHART, 244 MAPLEWOOD 6:30 P.M.
JULY 18, JUDY CUNNINGHAM, 1511 ROSELAND 6:30 P.M.
 
ADJOURNMENT: President, Rhoda Wolff adjourned the meeting at approximately 8:00.

 

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