2018-10-01

BHNA Executive Committee
October 1, 2018

1. Call to order – Philip called the regular meeting to order at 7:30 p.m. at his house

2. Roll call

Present: Phil Eisenlohr, John Hays, Alan Munn, Bill Martin, Kevin Poli, Jennifer Castner,  Heather Robertson, and Hassan Alizadeh

Absent: Jeff Johnson. 

Guests: No guests were present.

New board positions proposed and voted in:

            President: Philip Eisenlohr
            VP: John Hays
            Secretary: Kevin Poli
            Treasurer: Alan Munn
            Communications: Jennifer Castner
            At large:  Bill Martin, Hassan Alizadeh, Jeff Johnson, Heather Robertson      

3. Sept 9, 2018 minutes – Neighborhood Picnic

Votes for board members Kevin Poli, Alan Munn, Philip Eisenlohr  to serve terms 2018–2021 and for Heather Robinson to serve out the remainder of Kathy Prince’s term (2016–2019)

- Motion to accept the updated constitution passed

- Update on Deed restrictions

- Book club news

- Altmann city update

4. Treasurer’s report – Alan reported there is no Treasurer's report for this meeting. 

6. Discussions:

A. Illegal neighborhood covenants – John showed a letter from an attorney outlining the process to revise the Covenant.  We will combine signatures for Covenant renewal with changes to the Covenant.

i. 100% approval is required for changes to the Covenant.  66 & 2/3 required for renewal.

ii. Document collecting signatures for renewal and affirming changes at the same time.

iii. We will start going door to door and follow up with registered mail for anyone we cannot contact directly.

iv. If necessary, a process server could be hired to find missing property owners.  This would be expensive and would be a last resort.

v. John will draft a document to be signed for these purposes and submit it to the board for review.  He will also try to reach out to Curtis Hertel about possible legislation that would make this easier.

B. Annual reports: Now that the new board is identified, Alan Munn will prepare and submit the Annual reports for 2017 and 2018.

C. Amended Constitution – Amended Constitution – Mike reported (in a written note) there have been no comments received regarding the amended Constitution. He will work with Jennifer to prepare a brief synopsis of changes that have been proposed and why the Board feels they are necessary.

D. Welcoming committee – newly formed consisting of Heather, Jennifer, and Kevin and Mike Benedict.

E. Future meetings: Jan 14, May 13, July 29, all at 7:30pm at GTPC.  Annual picnic Sept 8 from 4-6pm.

Minutes drafted by Kevin Poli, Secretary

October 1, 2018

 

1. Call to order – Philip called the regular meeting to order at 7:30 p.m. at his house

2. Roll call

Present: Phil Eisenlohr, John Hays, Alan Munn, Bill Martin, Kevin Poli, Jennifer Castner,  Heather Robertson,

                and Hassan Alizadeh

Absent: Jeff Johnson. 

Guests: No guests were present.

New board positions proposed and voted in:

            President: Philip Eisenlohr

            VP: John Hays

            Secretary: Kevin Poli

            Treasurer: Alan Munn

            Communications: Jennifer Castner

            At large:  Bill Martin, Hassan Alizadeh, Jeff Johnson, Heather Robertson      

3. Sept 9, 2018 minutes – Neighborhood Picnic

- Votes for board members Kevin Poli, Alan Munn, Philip Eisenlohr  to serve terms 2018–2021 and for Heather Robinson to serve out the remainder of Kathy Prince’s term (2016–2019)

- Motion to accept the updated constitution passed

- Update on Deed restrictions

- Book club news

- Altmann city update

4. Treasurer’s report – Alan reported there is no Treasurers report for this meeting. 

6. Discussions:

A. Illegal neighborhood covenants – John showed a letter from an attorney outlining the process to revise the Covenant.  We will combine signatures for Covenant renewal with changes to the Covenant.

1. 100% approval is required for changes to the Covenant.  66 & 2/3 required for renewal.

2. Document collecting signatures for renewal and affirming changes at the same time.

3. We will start going door to door and follow up with registered mail for anyone we cannot contact directly.

4. If necessary, a process server could be hired to find missing property owners.  This would be expensive and would be a last resort.

5. John will draft a document to be signed for these purposes and submit it to the board for review.  He will also try to reach out to Curtis Hertel about possible legislation that would make this easier.

B. Annual reports: Now that the new board is identified, Alan Munn will prepare and submit the Annual reports for 2017 and 2018.

C. Amended Constitution – Amended Constitution – Mike reported (in a written note) there have been no comments received regarding the amended Constitution. He will work with Jennifer to prepare a brief synopsis of changes that have been proposed and why the Board feels they are necessary.

D. Welcoming committee – newly formed consisting of Heather, Jennifer, and Kevin and Mike Benedict.

E. Future meetings: Jan 14, May 13, July 29, all at 7:30pm at GTPC.  Annual picnic Sept 8 from 4-6pm.

Minutes drafted by Kevin Poli, Secretary

October 1, 2018

1. Call to order – Philip called the regular meeting to order at 7:30 p.m. at his house

2. Roll call

Present: Phil Eisenlohr, John Hays, Alan Munn, Bill Martin, Kevin Poli, Jennifer Castner,  Heather Robertson,

                and Hassan Alizadeh

Absent: Jeff Johnson. 

Guests: No guests were present.

New board positions proposed and voted in:

            President: Philip Eisenlohr

            VP: John Hays

            Secretary: Kevin Poli

            Treasurer: Alan Munn

            Communications: Jennifer Castner

            At large:  Bill Martin, Hassan Alizadeh, Jeff Johnson, Heather Robertson      

3. Sept 9, 2018 minutes – Neighborhood Picnic

- Votes for board members Kevin Poli, Alan Munn, Philip Eisenlohr  to serve terms 2018–2021 and for Heather Robinson to serve out the remainder of Kathy Prince’s term (2016–2019)

- Motion to accept the updated constitution passed

- Update on Deed restrictions

- Book club news

- Altmann city update

4. Treasurer’s report – Alan reported there is no Treasurers report for this meeting. 

6. Discussions:

A. Illegal neighborhood covenants – John showed a letter from an attorney outlining the process to revise the Covenant.  We will combine signatures for Covenant renewal with changes to the Covenant.

1. 100% approval is required for changes to the Covenant.  66 & 2/3 required for renewal.

2. Document collecting signatures for renewal and affirming changes at the same time.

3. We will start going door to door and follow up with registered mail for anyone we cannot contact directly.

4. If necessary, a process server could be hired to find missing property owners.  This would be expensive and would be a last resort.

5. John will draft a document to be signed for these purposes and submit it to the board for review.  He will also try to reach out to Curtis Hertel about possible legislation that would make this easier.

B. Annual reports: Now that the new board is identified, Alan Munn will prepare and submit the Annual reports for 2017 and 2018.

C. Amended Constitution – Amended Constitution – Mike reported (in a written note) there have been no comments received regarding the amended Constitution. He will work with Jennifer to prepare a brief synopsis of changes that have been proposed and why the Board feels they are necessary.

D. Welcoming committee – newly formed consisting of Heather, Jennifer, and Kevin and Mike Benedict.

E. Future meetings: Jan 14, May 13, July 29, all at 7:30pm at GTPC.  Annual picnic Sept 8 from 4-6pm.

Minutes drafted by Kevin Poli, Secretary