2010 Board Minutes

2010 Board Minutes

Content Classification: 

2010-01-25

Brookfield Heritage Neighborhood Association

Board Meeting
Monday, January 25, 2010 6:30 pm
 
MINUTES
 
Present: Jan Bernsten, Nella Davis-Ray, Tim Dawson, Dave Drolshagen, Peter Knupfer Carl Lira, Sally Lloyd, Kristin Rosenbrook and Tom Wibert
Absent: Joe Skwara.
 
Approval of minutes
The October 20, 2009 board meeting minutes were approved with no amendments.
 
Action Items Update
The following updates were provided on action items from theOctober 20, 2009 meeting:
1.      Collecting remaining 2010 membership dues
Dave & Tim volunteered to canvas neighborhood to collect remaining 2010 membership dues. They had little interaction with homeowners. When the home owner was not available when they went door to door, they left a note asking for 2010 dues. Based on the 1/24/10 treasurer’s report it didn’t look like additional dues had been submitted to Joe in response to their canvassing. Both agreed to continue canvassing.
2. Archiving Brookfield Information
Tom reported that the EL Historical Society has a small room in the Hannah Center for permanent storage of EL historical information. Room is accessible to the public. Discussion about why we are looking for archive location and what we have to archive. Motion: Create a subcommittee to review collected Brookfield information to determine what information should be archived at the Hannah Center. Motion seconded and approved by the Board. Tom Wibert & Peter Knupfer volunteered to be the subcommittee.
Treasurer’s Report -
Joe Skwara was unable to attend meeting but did provide a written report. Report was reviewed and approved with no amendments.
Action Item: Joe and Peter to complete transfer of president and treasurer names on the account.
New Business
Brookfield Website – Carl Lira summarized his work on the test site from October – December. Board members were encouraged to log in and use the site to show some support and content before the site is launched. Carl would like to see multiple editors (ex. himself, communications officer & secretary). Editors can create content. Carl is willing to show/teach other Board members. Peter encouraged Board members to ship web content to him to add if they do not want to an editor.  There was additional discussion about how the site will be used, blog space, forums, moderator/administrator to ensure family friendly content. 
a.       Domain Name- The site will need a domain name. We can purchase name from domain registrar for $10/yr. Brookfieldheritage.net was suggested.
Motion: Association to purchase domain name for annual fee. Motion seconded and approved by the Board.
Action Item: Peter to contact domain registrar. If Brookfieldheritage.net not available Peter will suggest 2 -3 other domain name for Board approval.
b.      Hosting site – Currently the test site is being hosted by Gail Lira’s site. Carl volunteered to allow us to continue using current hosting arrangement. There was discussion about pros and cons of leaving site where it is. 
Motion: Association to pay up to $100/yr for hosting site. Motion seconded and approved by the Board.
Action Items:
-Carl & Peter to identify and recommend hosting site. 
- Carl & Peter to draft some basic rules for use of the site.
Old Business
1.      Welcome package - Tom showed the Board a collection of City information (calendar, Guide to downtown, MSU info, bus schedule, etc.) that he has collected from various sources for the welcome package. The Board like what they saw and made suggestions for additional content, Brookfield brochure and coupons for neighborhood businesses. David volunteered to contact neighborhood businesses for coupons. Tom volunteered to make up 5 – 10 additional welcome packets that the Board will use this year for any new Brookfield neighbors. The packet will need to be updated annually.
Action Items:
- Tom to compile 5 – 10 additional welcome packets before April meeting.
- David to collect coupons and provide to Tom for packets before April meeting.
2.      Brookfield Brochure – Carl scanned the existing brochures and created a skeleton Word doc of the brochure. Carl asked for feedback on the brochure. Do we want to update it? If we update, do we want hard copies of the brochure or just use updated info as web content? There was some discussion about how a printed brochure could be used; provide copies to realtors for prospective home owners, include in Welcome packet.
Motion: Revise, finalize, and print copies of brochure before the April Board meeting. Motion seconded and approved by the Board.
Board agreed to give final approval via email to print brochure instead of waiting ‘til the April meeting.
Action Items:
-         Nella to ask Dawn Parker to review and edit brochure.
-         David to check on printing & folding costs for 100 – 500 brochures.
-         Peter to check with GLAR about distribution of brochure to realtors.
3.      Newsletter – Discussion about distributing via email or hard copy. Discussion about using the website for updates and periodic columns/articles (landscaping, living conditions, EL info) instead printing a newsletter.
Motion: Continue to print and distribute information about the annual gathering. Motion seconded and approved by the Board.
Updates –Neighborhood Presidents meeting - Tim had to leave this meeting to attend the Neighborhood Presidents meeting held with the mayor. Tim will provide Presidents meeting update for the April board meeting.
 
Adjournment - Meeting adjourned at approximately 8:13 p.m.
 
REMINDER: Next Board meeting is April 12th at Tim Dawson’s house, 103 Oakland.
Content Classification: 

2010-04-12

Brookfield Heritage Neighborhood Association

Board Meeting
Monday, April 12, 2010 6:30 pm
 
MINUTES
Present: Jan Bernsten, Nella Davis-Ray, Tim Dawson, Peter Knupfer, Sally Lloyd, Kristin Rosenbrook and Tom Wibert
Absent: Joe Skwara and Carl Lira.
 
Approval of minutes
The January 25, 2010 board meeting minutes were approved with no amendments.
 
Action Items Update
The following updates were provided on action items from theJanuary 25, 2010 meeting:
1.      Collecting remaining 2010 membership dues - Tim wants to try to make contact with homeowners to collect remaining 2010 membership dues. Tim would like an updated list of all Brookfield households that have not paid FY2010 dues. It was suggested that a dues reminder should be posted on the website. We also discussed the option of identifying non-resident homeowners and contact by mail for dues. New Action Item: Post dues reminder and the association bylaws to the website.
2. Archiving Brookfield Information - Tom Wibert & Peter Knupfer are the subcommittee. Tom reported that Mike Benedict had Brookfield information for the subcommittee to review. Later in the meeting Peter brought to posters from Mike. The posters included photos and other Brookfield documents.   New Action Item: Peter to scan and upload documents to the website.Some additional discussion about what Brookfield Neighborhood information should be archived.Agreement that house specific information (ex. blueprints, alternation info, landscape plans) should be maintained with the house. 
 
Treasurer’s Report -
Joe Skwara was unable to attend meeting but did not provide a written report. His 4/7/10 email message to the Board was, “There has been no financial activity since my last report.”
Action Item: Have Joe verify that Excel spreadsheet showing FY10 dues paid as of 11-12-09 is still current. Tim would like to use list to identifying homes to visit to collect remaining 2010 membership dues.
 
Old Business
1.      Brookfield Website – Some Board members having problems with creating accounts, posting information to site, etc. Suggested “lunch & learn” with Carl/Peter to learn more about using the Brookfield site. Peter encouraged all to email him if we are having any problems. Reminder that two neighborhood listservs have been created for email communication. Please use 'announcements at brookfieldneighborhood.net'  to send neighborhood announcements. This list is moderated by Carl & Peter. Please use 'board at brookfieldneighborhood.net' to communicate amongst the board members. Peter mentioned that the system will delete email addresses on the list after a certain number of bounce backs. Neighborhood members should be reminded to provide updated/new email addresses.
2.      Welcome package - Tom brought a number of Welcome packets with him that the Board will use this year for any new Brookfield neighbors. Kristin Rosenbrook volunteered to be the “Welcome Lady”. All the packets were given to Kristin for her use. 
Action Items: Kristin to visit the new homeowners at 147 Maplewood to provide packet, inform homeowners about association and website, collect email address(es) to add to 'announcements at brookfieldneighborhood.net'and to gather information about new neighbors for newsletter/website piece.
3.      Brookfield Brochure – No activity on draft brochure since last Board meeting.
Action Items:
-         Nella to ask Dawn Parker to review and edit brochure.
-         Nella to check on printing & folding costs for 100 – 500 brochures.
-         Peter to check with GLAR about distribution of brochure to realtors.
4.   Newsletter – Peter is planning on doing Spring/Summer newsletter. It will feature the       new website, tree update, summer activities. Please send newsletter material and ideas to Peter.
 
New Business
Brookfield Tree Update – Pat Robinson joined the meeting to give the Board an update and her recommendations for 2010 planting. Last fall, two trees were purchased and planted on Oakland at the cost of $785. The homeowners, Alan Munn & Manny Hackel generously donated a total of $600 to the Association’s tree fund. Both trees made it through the winter in great condition. Pat recommended purchasing two more trees this fall. One to be planted at 235 Maplewood and the other on Roseland. One of the two sites needs to have small dead tree removed. Funds are available to purchase two more trees this fall. Pat will be reimbursed for the cost.
Action Items: Pat to survey the trees this summer to identify locations for 2011 tree plantings. Pat will make recommendations to Board in the fall or next spring.
 
Updates –Neighborhood Presidents meeting - Tim has been attending the Neighborhood Presidents meetings held with the mayor. Action Item: Tim will post Presidents meeting update to the website.
 
Other Concerns
1.      Break-in - Tom gave an update on the break-in that occurred at 277 Maplewood. Kristin thanked Peter for promptly sending out the neighborhood announcement. 
2.      Website development - Motion: Association to express their gratitude to Carl Lira for all his hard work on the development of the Brookfield website. Motion seconded and approved by the Board.
3.      Dave Drolshagen’s death - Motion: Association to express their sympathy by sending flowers to his funeral/memorial or honoring the wishes of the family. Motion seconded and approved by the Board.
 
Adjournment - Meeting adjourned at 8:19 p.m.
 
REMINDER: Next Board meeting is Wednesday, July 21, 2010 at 6:30. Location to be determined.

2010-07-21

Brookfield Heritage Neighborhood Association Board Meeting

Wednesday, July 21, 2010 6:30 pm
 
MINUTES
Present: Nella Davis-Ray, Tim Dawson, Peter Knupfer, Carl Lira, Sally Lloyd, Joe Skwara and Tom Wibert
Absent: Jan Bernsten and Kristin Rosenbrook.
 
Approval of minutes
The April 12, 2010 board meeting minutes were approved with no amendments.
 
Action Items Update
The following updates were provided on action items from the April 12, 2010 meeting:
- Postings to website - the association constitution & bylaws will be provided to Carl by Peter as scanned documents for the website. NOTE: Covenant needs editorial for posting.
 
Treasurer’s Report -
Joe Skwara provided a written report of the Associations’ accounts. Any dues paid after the beginning of the fiscal year (7/1/2010) were credited as 2011 dues. Three households have already paid their 2011 dues.
 
Joe announced that he has sold his house and will be moving at the end of the month! He was prepared to transfer the records he has collected since the beginning of his term as treasurer. The Board asked Joe to keep the records until we can have a Board member willing to finish the reminder of his term. The temporary treasurer will serve until a new treasurer is elected in September. The Board would like to have Jan Bernsten serve as treasurer. Jan Bernsten agreed to serve as treasurer for the remainder of Joe’s term. Joe has agreed to provide a tutorial to the new treasurer. 
 
Action Item: Joe and Jan to meet to review treasurer duties. Joe to transfer records to Jan.
 
Old Business
1.      Brookfield Website – Carl provided “lunch & learn” to neighbors about using the Brookfield site. 
2.      Welcome package - Kristin Rosenbrook volunteered to be the “Welcome Lady”. No update from Kristin on action item. NOTE: Two additional homes on Maplewood have sold since the April meeting and also need welcome package.
 
Action Items: Kristin to visit the new homeowners at 147 Maplewood to provide packet, inform homeowners about association and website, collect email address (es) to add to "announcements at brookfieldneighborhood.net" and to gather information about new neighbors for newsletter/website piece.
 
3.      Brookfield Brochure – No activity on draft brochure since last Board meeting.
 
Action Items:
  1. Nella to ask Dawn Parker to review and edit brochure.
  2. Nella to check on printing & folding costs for 100 – 500 brochures.
  3. Peter to check with GLAR about distribution of brochure to realtors.
4.   Newsletter – Peter completed Spring/Summer newsletter.
 
 
New Business
·         Annual Business Meeting & Neighborhood Gathering. See detailed action list.   Nella to send out regular updates on action list to Board members.
 
Updates
·         Neighborhood Presidents meeting - Tim has been attending the Neighborhood Presidents meetings held with the mayor. Last meeting focused on the proposed development at the old Blue Cross Network site on Lake Lansing. A report about the impact of the Overlay Ordinance was shared with neighborhood presidents. In summary, the district overlays seem to be working as planned. They do not have a negative effect on home sales. Because the report makes specific reference to Brookfield the Board asked that the report be linked at our website.  
 
Action Item: Tim to provide City of East Lansing URL for report to Carl.
 
Other Concerns
1.      Foreclosures – Lack of maintenance on foreclosed property is a matter of public concern. Empty, neglected properties attract vagrants and additional damage. Neighbors are encouraged to keep an eye on these properties. The Board is aware of at least one in the neighborhood. 
 
Action Items:
- Peter to access assessor’s database to identify Brookfield homes under foreclosure and the bank holding the property.
- If the property is in bad shape, Tim and Peter to draft letter to bank asking for information on the property and to inform bank of Association’s concern about poor condition of property.
- If needed, Association to ask city to inspect property.
 
2.      Corner house at Oakland and GR - Abe Cuddeback is the new owner. Many outstanding issues are going to be resolved.  The dead tree in front of the house has been removed and the owner has invested in code-compliant repairs. Abe seems
committed to keeping a viable rental property in alignment with the neighborhood's character and wishes.

The purchase agreement permits rental of the pole barn that’s on the property.  This is a violation of city rental ordinance and of our deed restrictions.  This violation splits the lot into two rental properties.  

 
 Action Items:
- Peter & Tim to draft letter from the association to Abe about this issue.
- Draft letter to Board for review and approval.
 
3.      Northbound Hagadorn turn at Grand River – no resolution on the short time allowed for turns. With school starting soon, at 5 pm traffic will be backed up to Bogue and car will be cutting thru neighborhoods to get to Hagadorn.
Action Items:
- Peter to identify right private/public party that has the power to resolve problem.
- Peter to consider contacting John Snyder about the problem.
 
4.      Michigan-Grand River Corridor Study - CATA is sponsoring a study of options for public transportation along the Michigan-Grand River corridor. This may have implications for our neighborhood. More information is in the Forum for Neighborhood issues. Some discussion about lack of info/detail about project, traffic congestion, need for options, etc.
 
Action Items:
- Carl Lira to draft letter of concern from Association to CATA/Lansing & East Lansing with cc to Mark Meadows.
 
Adjournment - Meeting adjourned at 8:40 p.m.
 
REMINDER: This was the last scheduled meeting. Additional meetings to be scheduled after 2010 Business Meeting & Neighborhood Gathering. Location to be determined.

 

Content Classification: 

2010-09-30

Brookfield Heritage Neighborhood Association Board Meeting

Wednesday, September 30, 2010 6:30 pm

1.  The September meeting was hosted by the Wiberts. Members present were Tom Wibert, Carl Lira, Jan Bernsten, Rhoda Wolff, Sally Lloyd, Judy Cunningham, Kristin Rosenbrook, Susie Engelhart, and Dawn Parker. The meeting was called to order at 6:30 P.M.

2. ELECTION OF OFFICERS. After a short discussion about officer duties, a slate of names was presented to fill vacant board positions, moved and seconded, and approved. They are as follows: President - Rhoda Wolff, Vice President - Susie Engelhart, Treasurer - Jan Bernsten, Secretary - Judy Cunningham, Communications - Dawn Parker. Members -at-large are Carl Lira, Sally Lloyd, Kristin Rosenbrook, and Tom Wibert.
 
3.  BOARD MEETING DATES. For 2011 board meetings will be JANUARY 31, SALLY LLOYD’S, 216 OAKLAND, APRIL 11 AT RHODA WOLFF’S, 1625 ROSELAND, AND JULY 14, JAN BERNSTEN’S, 184 MAPLEWOOD. .
 
4.  TREASURERS REPORT was presented by Jan Bernsten.  She reported that we have $1,960.22 in savings and $379.52 in checking, for a total of $2,339.74.  Dues were collected from 36 of 94 households so far this year and we need to have 50% of homes as members to sustain our neighborhood association status with the city.  A letter will be composed by Dawn Parker thanking all who have paid dues and explaining why we collect dues, which will be mailed to all households by Sally Lloyd and Jan Bernsten to encourage others to mail their $20.  After that we will canvass.
 
5.  NEW BUSINESS.  We discussed the tree trimming that Pat Robinson addressed at the picnic, and it was moved and seconded that we spend up to $500. from our treasury to hire the commercial tree trimmer to come and trim.  Jan will notify Pat R. of this decision.
We also discussed sending someone to the meetings of the Michigan/Grand River corridor, and to the association of neighborhoods president's meetings.
 
6.  OLD BUSINESS.  Tom Wibert reported that he had nothing new to report regarding the history of the neighborhood.  Sally Lloyd  shared a brochure that might be updated and used by realtors to advertise our neighborhood.  It was suggested that if any of us would like to research the history of the Brookfield neighborhood, to do so, and bring ideas for a new brochure to the next meeting.
 
7.   Web Site Report.  Carl Lira mentioned several things.  First, the web site now has a letter that was sent to the city about the traffic light cycle on Grand River being too short to allow more than a few cars through. A new neighbor, Stuart Blythe, will be helping with the web site.  Also, board members can have separate email addresses if so desired using their board position and name.
 
8.  Adjournment at 8:00 P.M.
 
Respectfully Submitted,
Judy Cunningham
Secretary
Content Classification: