2012 Board Minutes

2012 Board Minutes

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2012-01-18

BROOKFIELD HERITAGE NEIGHBORHOOD BOARD MEETING

 
MINUTES, JANUARY 18, 2012
 
     The January, 2012 board meeting was held at the home of Sally Lloyd, and called to order by president, Rhoda Wolff at 6:35 P.M. We began the meeting by introductions of all members present, with two new board members in attendance. Board members present were Dawn Parker, Rhoda Wolff, Sally Lloyd, Susie Engelhart, Dave Betts, Wayne Claycombe, and Judy Cunningham.
 
I.  SECRETARY’S REPORT: Judy Cunningham distributed copies of the October board meeting secretary’s report. The minutes were approved and seconded as written.
 
II. TREASURER’S REPORT: Sally Lloyd presented the treasurer’s report in detail, reminding us that the fiscal year goes from July 1 until June 30 each year. Dues from the picnic totaled $520.00, and checks received since then for dues have been for $80.00. As of December 30, 2011, balances in our savings account are $1856.09 and in checking $754.58 for a total balance of $2610.67. Sally also provided us with a list of neighbors who have paid dues for the 2011/12 year from the list of all households.
 
III.            OLD BUSINESS.
     A plant was sent from the Brookfield neighborhood to the family of Don Martin, who passed away last week, and had been a 35 year resident on Maplewood, and the board voted to reimburse Judy Cunningham for the cost of the plant.
     After discussing the new directory and when to distribute it, the board decided to attempt to reach neighbors one more time with a dues request, in the hopes of reaching the necessary number of members to keep our neighborhood status with the city, which is understood to be 50% +1 households. Dawn Parker agreed to draft a new letter to this effect, and Dave Betts volunteered to make copies and mail them out by February 14. The date to return them was set to be February 29. Judy Cunningham will get the names of people not yet paid to Dave. The new directory is still on hold.
 
IV. NEW BUSINESS
     At our April meeting we will be going over the by-laws of the association. Many of us have never seen the by-laws which can be found on our Brookfield web site, and could read then prior to the meeting.
     We would also like to have a report on plans for trees this year from Pat Robinson, and Dawn volunteered to call Pat and invite her to our next meeting.
     There was concern about our $50.00 check from the annual picnic, which was a deposit given to the city and has not been returned to our neighborhood. Dawn will call the city clerk’s office and clear this up.
     Next meeting,  APRIL 18, 6:30 P.M., Susie Engelhart’s, 244 Maplewood.
 
V.  ADJOURNMENT
     8:10 P.M.
 
Respectfully Submitted,
Judy Cunningham, Secretary
 
 
 

 

Content Classification: 

2012-04-18

BROOKFIELD HERITAGE NEIGHBORHOOD BOARD MEETING

MINUTES, APRIL 18, 2012 - DRAFT

     The April 2012 meeting of the Brookfield Heritage Neighborhood Board was held at the home of Susie Engelhart and called to order by the president, Rhoda Wolff at 6:50 P.M.  Members present were Judy Putnam, Wayne Claycombe, Carl Lira, Sally Lloyd, Judy Cunningham, Susie Engelhart, and Rhoda Wolff.

  1.   SECRETARY’S REPORT:  The minutes of the January 18 board meeting were distributed by Judy Cunningham.  There were no additions or corrections, and were approved and seconded as written.
  1.  TREASURER’S REPORT:  Sally Lloyd presented the treasurer’s report.  As of March 31, 2012, our savings account had a balance of $1857.02, our checking account $1123.27, for a total of $2980.29.  Sally reported that 50% of ninety-four households in Brookfield have now paid dues, and that three more dues payments came in after March 31 for a total of twenty from the February mailing.
  1.  OLD BUSINESS
  1.  We discussed the progress of the new directory and plans for it’s distribution.  Judy Cunningham updated all of the information by street and house numbers,etc. and an updated list of board members, which includes names, phone numbers, and email addresses that people want listed in the directory.  Carl volunteered to format it, and Judy Putnam will pick it up from Carl and take it to the printer.  We decided to draft an announcement letter to accompany each directory that would be similar to the one done by Dave Betts in February, and Judy Cunningham would do that.  Judy Putnam will organize distributing the directories, and we will try to have this done by the end of April.  We also decided to add our web site address, Listserv information, and a link to Facebook on the inside cover page.  Twenty extra copies will be printed as extras for  use as needed.
  1.  It’s been awhile since we’ve had a report about the trees in our neighborhood from Pat Robinson,  and there are trees to be replaced this year, so Judy Putnam is going to ask Pat to attend our July meeting if possible, or to send a report.
  1.  A thank you note was received from Dorothy Martin for flowers sent, and acknowledged by the board.
  1.  NEW BUSINESS
  1.  We have a new “welcome person” in the neighborhood.  She is Beth Blythe, and she has volunteered to greet new neighbors.  Sally Lloyd will be contacting the former “welcome person”, Kristin Rosenbrook to let her know and to help Beth in the transition.  Carl Lira agreed to invite Beth to our July 18 meeting.
  1.  Use of the Listserv was discussed.  After some discussion, the board decided that it should not be used for commercial or personal gain.
  1.  By-Laws -  Originally the board by-laws were going to be reviewed at this meeting, however as the meeting progressed, it became obvious that they would need more time and attention than we had, and that a sub-committee might be a better way to review them.  Dave Betts had already been working on them, and Wayne Claycombe volunteered to work with Dave to review the by-laws.  We discussed the three main committees, 1. Government 2. Historic 3. Environment, and whether or not we need all three.  It was felt by the board to have a committee of Dave and Wayne decide this, and bring their thoughts to the July 18 meeting.

We also talked about having a newsletter go out prior to the picnic and in that, ask if there are people in the neighborhood who know of historic facts about this neighborhood, ie. the horserace track, etc.

  1.  The zoning issues in the city were discussed and we felt that while we aren’t directly affected, we would support the neighborhoods that are, and that Rhoda will keep us informed as to what is happening with that issue.

V.  ADJOURNMENT

     The meeting was adjourned at 8:30 P.M.

      Next meeting, JULY 18, 7:00 P.M. JUDY CUNNINGHAM’S, 1511 ROSELAND

Respectfully Submitted,

Judy Cunningham,  Secretary

 

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2012-07-16

BROOKFIELD HERITAGE NEIGHBORHOOD BOARD MEETING

MINUTES, JULY 16, 2012

     The July 2012 board meeting of the Brookfield Heritage Neighborhood Board was held at the home of Judy Cunningham, and called to order at 7:25 P.M. by president Rhoda Wolff.  Members present were Sally Lloyd, Dawn Parker, Dave Betts, Wayne Claycombe, Carl Lira, Judy Putnam, Judy Cunningham, and Rhoda Wolff. 

     Announcements were made, including welcoming and introducing Beth Blythe to the meeting, who has agreed to welcome new neighbors in Brookfield for the rest of this year, and introducing our guest speaker, Pat Robinson,  who came to up date us about the trees in our neighborhood.  Judy Cunningham let the board know that a sympathy card had been sent from the board to the wife and family of Manny Hackel who recently passed away.

  1.  SECRETARY’S REPORT:  Copies of the April board meeting were distributed by Judy Cunningham.  There were no additions or corrections, the minutes were accepted as read.
  1.  TREASURER’S REPORT:  Sally Lloyd presented the treasurer’s report.  As of June 30, 2012, our neighborhood association had $1857.96 in savings, $1243,27 in checking, $19.12 in the Pay Pal account, for a total of $3120.35.  Sally reported that 56 of 94 neighbors have paid dues for 2012.  Her report was moved, seconded, and accepted.
  1. SPECIAL TREE REPORT  Pat Robinson, a neighbor who has been looking after our trees for many years attended the meeting to give us an update on the current status of tree care with this drought, and replacing trees.  She handed out a list of ways to keep trees healthy, the city of East Lansing’s web address, and her home phone number, in addition to the city Dept. of Public Works phone number where home owners can get more information.  Pat said that three trees likely will be replaced this fall by us, and that they are hybrid red and silver maples from Oregon.  Wayne moved that we print Pat’s information and pass it out door to door and/or put it on our web site.  It was seconded and passed.  We thanked Pat for her very helpful information and for attending our meeting.
  1. OLD BUSINESS:  We discussed the proposed by-law changes that Dave Betts and Wayne Claycombe have worked on after we read them on our computers and some print outs.  These suggestions must be voted on at the annual meetng and passed by a simple majority of a quorum of neighborhood members present.  The proposed changes will be posted on our web site prior to the annual meeting and also there will be copies distributed door-to-door two weeks prior to the annual meeting along with an announcement of the picnic to all residences in the neighborhood.  Copies will also be available for reading at the meeting on September 9 or 16.  Dave Betts has agreed to print these forms and the board has agreed to reimburse Dave for his expenses to do so.  Article X of the Constitution says that a formal proposal is needed 30 days  prior to the annual meeting to change the by-laws.  After discussion by the board, it was moved and seconded that we accept the proposal to change them.  All board members but one were present at the meeting.
  1.  NEW BUSINESS
  1.  Hospitality:  Beth Blythe reported that she has welcoming packets but has not yet known of new neighbors, so several board members gave her names and addresses of people new to the neighborhood.
  2.   Picnic:  The date of the picnic/annual meeting has been set for September 9, 2012, with a rain date of September 16.  It will be held on Maplewood this year, from 4 - 6 P.M.  A separate picnic planning meeting will be held at another time which Rhoda will schedule.
  1.   ADJOURNMENT:   The meeting was adjourned at approximately 9:00 P.M.

Respectfully Submitted,

Judy Cunningham,

Secretary

 

Content Classification: 

2012-09-26

BROOKFIELD HERITAGE NEIGHBORHOOD BOARD

GET TOGETHER, SEPTEMBER 26, 2012

     The first meeting of the new 2012/2013 Brookfield Board was held at the home of Erica Windler on September 26, at 7:30 P.M.  The purpose  of this meeting was to bring the new board together for the purpose of selecting officers to fill vacancies and to choose dates for board meetings this coming  year.  Members present were Alan Munn, Mary Beth Blythe, Nancy Knupfer, Rhoda Wolff, Erica Windler, and Judy Cunningham.

     The meeting was called to order by Rhoda Wolff, President at 7:40 P.M.  We skipped the regular format of board meetings but will follow it with our October meeting and from then on.  After discussion about the new by-law changes and duties of some officers that have changed, we proceeded to fill the vacant vice president and treasurer slots. Nancy Knupfer volunteered to become vice president, and Alan Munn volunteered to become treasurer.  Beth Blythe and Erica Windler will be at-large members.  All present voted to accept Alan and Nancy to the Executive Committee.  President, Secretary, and Communications remain the same.

     Meeting dates will be decided up by using a Doodle Poll that Alan Munn is emailing to the board.  We will be choosing dates which are October 17th or 24,  January 14th or 21st.,  April 15th or 22,  and June 25 or July 1.  Please choose your dates soon.

     The October meeting will be held at the home of Alan Munn.

     Before we adjourned, Rhoda shared with us information from the mayor’s meeting she had attended regarding MDOT’s plans for improving Grand River Ave. next summer, and widening the sidewalks to eight feet from Bogue St. to Brookfield Ave. on both sides.

     We adjourned at 8:40 P.M.

Judy Cunningham

Secretary

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