2019 Board Minutes

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2019-05-13

BHNA Meeting Minutes
May 13, 2019

Present: Phil Eisenlohr, John Hays, Bill Martin, Jennifer Castner, Heather Robertson, Jeff Johnson, Alan Munn
Absent: Hassan Alizadeh, Kevin Poli Guests: Nicole Bartell
1. Call to order

Philip called the regular meeting to order at 7:30 p.m. Grand Traverse Pie Company. We approved the minutes
from the January 14, 2019 meeting.

2. Treasurer’s report - No unusual expenses, balance ~$2800.
3. City of East Lansing staff liaison – Nicole Bartell – introductions, also serves Hawthorne and Bailey
neighborhoods.
4. Discussions:

A. Illegal deed restrictions covenants –

1. The group reviewed the committee’s work, including renewal/amendment and legislative
approaches.
2. The Deed Restrictions Committee proposes to do three things: 1) renewing the deed restrictions, 2)
amend the deed restrictions to allow for 2/3s vote for changing them, and 3) removing the racist
language.
3. Proposed timeline: Introductory letter mid-summer, first signatures gathered at annual picnic in
September, then “signing parties”, then individual outreach, then by process server.
4. Notaries must not derive benefit from the transaction; past BHNA renewals have used
neighborhood-based notaries. Nicole Bartell will check with city attorney about what constitutes
“beneficial interest” in terms of who may serve as a notary.
5. Jennifer Castner will draft the introductory letter, John Hays will begin drafting language for each of
the 3 proposals and their affidavits (deletion, addition, renewal). We will use the introductory letter to
gauge initial response and reevaluate.
Motion: We proceed with the process as described toward renewing the deed restrictions and
removing the racial restrictions and seeking member approval to add a provision to allow
amendment of the Deed Restrictions by <100% (amount TBA). (Motion passed unanimously.)
6. For future board consideration and discussion: funding notary fees, funding potential legal/process
server fees (<$10,000), and recording fees ($38 filing fee x 98 properties = $3724).
7. John Hays will continue to monitor a legislative proposal that would give neighborhood boards the
power to amend real estate restrictions.

B. Welcoming committee – nothing to report
C. Tree Solicitation Fund – nothing to report
D. Next meeting is July 29. We will discuss annual meeting and picnic at that time.

Meeting adjourned at 8:52 pm. Minutes drafted by Jennifer Castner, Communications.

2019-07-29

BHNA Board Minutes

July 29, 2019

DRAFT

Present: Phil Eisenlohr, John Hays, Bill Martin, Jennifer Castner,  Heather Robertson, Alan Munn, Hassan Alizadeh

Absent: Kevin Poli, Jeff Johnson         Guests: Nicole Bartell (Asst to City Manager, EL)

1. Call to order

Philip called the regular meeting to order at 7:30 p.m. Grand Traverse Pie Company. We approved the minutes from the May 13, 2019 meeting.

2. Treasurer’s report  - No unusual expenses, balance ~$2807.

3. Discussions:

    A. Illegal deed restrictions covenants –

1. The group reviewed the committee’s work, including renewal/amendment and legislative approaches.

2. The Deed Restrictions Committee proposes to do three things: 1) renewing the deed restrictions, 2) amend the deed restrictions to allow for 2/3s vote for changing them, and 3) removing the racist language.

3. Proposed timeline: Introductory letter mid-summer with sample pre-filled letters, first signatures gathered at annual picnic in September, then “signing parties”, then individual outreach, then by process server.

4. Notaries must not derive benefit from the transaction; past BHNA renewals have used neighborhood-based notaries. Nicole Bartell reports that city notaries may be willing/available to serve in this role at the annual meeting; she will verify cost/availability.

5. Jennifer Castner will draft the introductory letter, including information about notarization (ID requirements, etc.); John Hays has drafted language for each of the 3 proposals and their affidavits (deletion, addition, renewal). We will propagate property owner information into the letters. Most banks provide no-cost notary services to customers, City of East Lansing will provide notary services for residents as well. We believe that the recorder’s office filing cost will be a maximum of $60.

6. For future board consideration and discussion: funding notary fees, funding potential legal/process server fees (<$10,000), and recording fees ($30-60 recording fee x 98 properties = $5880).

7. John Hays reported that the State of Michigan bill that would give neighborhood boards the power to amend real estate restrictions is stuck in committee, possibly due to the anti-LBGTQ provision within it. We discussed possibilities for getting it moving again.

B. Board member rotation and recruitment – Hassan, Bill, and Heather have terms ending and do not wish to re-up. We discussed potential new candidates.

C. Newsletter content –  In addition to the deed restriction renewal letter packet, we will prepare a separate mailing of the annual newsletter. Material for the newsletter: picnic/annual meeting info (HR), street repair timeline (PE), general welcome to new neighbors (website, FG group) (HR), plans on deed restrictions issue (JH), dues and need to pay for deed restrictions expenses (JC),

D. Picnic/annual meeting planning – 205 Oakland location & power, invitation mailing (BM), request closure and collect signature (PE & HR), banner (AM or JJ?), tables (HR & JC)/grill (JC)/paper goods (JJ & HR), drinks/food (HR), Balloon Guy (AM). Invite notaries – Nicole.

E. Next meeting will be September 9.

Meeting adjourned at 9:00 pm. Minutes drafted by Jennifer Castner, Communications.

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2019-10-07

Brookfield Heritage Neighborhood Board

October 7, 2019

Minutes

Present: Alan Munn, Jeff Johnson, Philip Eisenlohr, John Hays, Nella Davis-Ray, Ben Flietstra, Jennifer Somerville, Jennifer Castner

Absent: Diane Kearns

 We approved the minutes from the 7/29/2020. Jennifer Castner will recirculate the minutes from the meeting to new board members.

  1. Election of board officers –
    1. President – Ben Flietstra
    2. Vice President – Jeff Johnson
    3. Secretary – Jennifer Somerville
    4. Communications – Nella Davis-Ray
    5. Treasurer – Alan Munn
    6. At-Large Members – Jennifer Castner, John Hays, Diane Kearns, Philip Eisenlohr

This motion passed unanimously. We are awaiting updates to the website and board listserve pending the webmaster’s return from international travel.

  1. The group set the annual meeting calendar, with meetings to be held at 7:30pm at the Grand Traverse Pie Company –
    1. October 7, 2019
      January 27, 2020
      May 11, 2020
      July 20, 2020
      September 13, 2020 – Annual Meeting and Potluck, 4-6pm (rain date Sep 20, 2020) on Maplewood
    2. Treasurers Report - $720 in dues were received during the annual meeting and an additional $180 to support the cost of the deed restrictions renewal process. Providing return envelopes in the newsletter mailing has a noticeable positive impact on dues income. $3700 is our current rough balance.
    3. The board discussed the tree report made at the annual meeting. Late fall annual tree replacement costs are still unknown; we are hopeful that the City will be able to cost-share again this year.
    4. The board discussed the Deed Restrictions amendment and renewal process. We agreed to identify the most challenging properties and work on them first while also hosting signing parties and seeking other signers. The group reviewed all the properties to assess which properties might require extra effort. Jennifer Castner will host a signing party on Saturday, Nov 9, time TBA with two notaries depending on anticipated demand.

The meeting was adjourned at 9:06.

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