2023-10-22

Brookfield Heritage Neighborhood Association 

Board Meeting Minutes

 Date: October 22nd, 2023

Board Members:  Steve Beckman (incumbent Secretary), Nella Davis-Ray, John Hays, Matthew Kazmierski (incumbent Vice President, acting President), Gail Lytle Lira (incumbent Communications), Denise Moore, Pat Poli, Alice Schehr (incumbent Treasurer), Mark Warner

Call to order: Steve Beckman called to order this meeting of the Brookfield Heritage Neighborhood Association Executive Committee at 4:12pm ET on October 22nd, 2023 at 252 Oakland Dr.

Roll Call:

• Steve Beckman (incumbent Secretary), Nella Davis-Ray, John Hays, Gail Lytle Lira (incumbent Communications), Denise Moore, Pat Poli, Alice Schehr (incumbent Treasurer), Mark Warner

• Absent: Matthew Kazmierski (incumbent Vice President, acting President)

• Quorum present: Yes

Approval of Past Minutes: A motion was made and seconded to approve the minutes from the Board meeting held on August 17th, 2023 as presented. The motion was carried without objection.

Treasurer Updates: 

1. Alice stated the association’s current account balance is $3,968 after $190 of expenses from the annual meeting and $790 in new revenue from association dues

2. Alice spoke with Pat Robinson about replacing trees damaged during recent weather events. Pat stated that the price for replacement trees has nearly doubled.

3. Alice has applied to become a notary in order to help facilitate the signing of the renewal of the covenants

   1. A motion was made and seconded to approve the spending of $176.33 on Alice’s notary registration fees. The motion carried without objection.

 

Old Business:

1. 2024 Neighborhood Garden Tour

   1. Will consider inviting the Meridian Township Garden Club and friends of participating neighborhood residents

2. Neighborhood covenants modification and renewal

   1. Steve Beckman reported that 27 addresses still need to sign consent forms to modify the covenants and at least 25 need to sign the renewal form

      1. John provided two new signed modification forms

   2. After Alice becomes a notary she will go door-to-door with John to visit neighbors that still need to sign forms so that she can notarize their signatures and ask for annual dues if they have not yet been paid

3. BHNA website transition to https://www.eastlansingneighborhoods.com/

   1. Matt is still exploring options for transitioning the content of https://brookfieldneighborhood.net/. Matt will eventually email board members with his findings.

 

New Business

1. The following quarterly meeting dates were agreed upon:

   1. Sunday, January 21st, 2024, at 4:00pm, at 217 Oakland Dr

   2. Sunday, April 21st, 2024, at 4:00pm, location to be determined

   3. Sunday, July 21st, 2024, at 4:00pm, location to be determined

   4. September meeting to plan for annual meeting, date and location to be determined

      1. Annual meeting scheduled for Sunday, September 8th, 2024, at 4:00pm on Maplewood Dr. Rain date will be Sunday, September 15th, 2024.

2. Appointment of board officers

   1. The following appointments were nominated and approved unanimously:

      1. President – Matthew Kazmierski

      2. Vice President – Mark Warner

      3. Secretary – Steve Beckman

      4. Treasurer – Alice Schehr

      5. Communications – Pat Poli and Nella Davis-Ray

   2. Members at large – John Hays, Gail Lytle Lira, Denise Moore

3. September neighborhood meeting of East Lansing neighborhood associations

   1. Matt attended the meeting and emailed his notes to the board. Nothing specifically related to our neighborhood was discussed during that meeting.

4. 2024 Luminaries

   1. This year’s event will be held on December 21st with the 22nd being the backup date

   2. Alice will order bags and candles, contact the city to have sand delivered at least two weeks before the event, and recruit street captains

Open Discussion:

• Steve asked to have a copy of Pat Robinson’s most recent neighborhood tree report sent to all board members

 

Action Items:

 

Adjournment:

• A motion was made and seconded to adjourn the meeting at 5:03pm ET. The motion carried without objection.

 

Next Meeting Date, Time, and Location: Sunday, January 21st, 2024 at 4:00pm ET at 217 Oakland Dr.

 

Minutes submitted by: Steve Beckman

Minutes approved by: Board motion during meeting held on 2024-01-28.